[governance-vn] MoFA/UNDP: Accountant/Administrative Support

[Vern Weitzel]

Accountant/Administrative Support
Publish Date: 22-Feb-2008

Background:

The Ministry of Foreign Affairs and UNDP developed a Project titled “Capacity 
Building for the implementation of International Human Rights Treaties in Viet 
Nam”. Main objectives of the Project include:

Enhance the awareness of central and local officials on international human 
rights treaties as well as on related laws and bills promulgated by the Government;
Improve policy, legal and institutional frameworks for the effective 
implementation of international human rights treaties, including a review and 
appraisal process to ensure the consistency between such treaties and national 
law, and;
Strengthen policy research and monitoring capacities related to human rights, 
including by exploring and building upon international comparative experience.


Attached is the Job Description

All interested national candidates are invited to send an application letter, 
updated resume in English and Vietnamese, and copies of relevant academic 
degree(s), indicating clearly application for intended post to the address below.

Contact

Ms. Nguyen Cam Linh
International Organization Department
Ministry of Foreign Affairs
6 Chu Van An
Ha Noi – Viet Nam

Phone: (84 4) 799 3308
Email: linhnc at mofa.gov.vn
Deadline for submissions: Friday 05:00 PM | 07-Mar-2008

CAPACITY BUILDING FOR THE IMPLEMENTATION OF INTERNATIONAL HUMAN RIGHTS
TREATIES IN VIET NAM

(PROJECT ID 00046998)



JOB DESCRIPTION
Accountant/Administrative Assistant (Full Time)

Background:

The Ministry of Foreign Affairs and UNDP developed a Project titled “Capacity 
Building for the
implementation of International Human Rights Treaties in Viet Nam”. Main 
objectives of the Project
include:

  Enhance the awareness of central and local officials on international human 
rights treaties as well as
on related laws and bills promulgated by the Government;
  Improve policy, legal and institutional frameworks for the effective 
implementation of international
human rights treaties, including a review and appraisal process to ensure the 
consistency between
such treaties and national law, and;
  Strengthen policy research and monitoring capacities related to human rights, 
including by exploring
and building upon international comparative experience.

Duty Station: Ha Noi
Duration of Services: Three and a half (3.5) years.
Supervision:
The Accountant/ Administrative Assistant will be under direct supervision of and 
report to the Project
Manager.

Main Tasks and Responsibilities:

The Accountant/Administrative Assistant will be responsible for managing Project 
funds and ensuring
proper accounting systems and records are established and maintained throughout 
the life of the above
UNDP-MOFA Project. In discharging these responsibilities, the 
Accountant/Administrative Assistant is
encouraged to work closely and consult with the concerned UNDP staff, especially 
the Finance Section
and of the Service Centre. Specific tasks and responsibilities include:

  Responsible for supporting the NPM in the administration of Project funds. 
This may include
establishing and maintaining a Project bank account, preparing 
quarterly/annually financial reports,
advance requests and administration of advanced funds in line with UNDP rules 
and regulations;
  Prepare reports on Project expenditures for review by the Project Manager 
including Government
Disbursement Report (GDR) (both in hard copy and electronically in line with 
UNDP procedures), the
quarterly/annually Reconciliation of Outstanding Advance /status of funds (ROA);
  Maintain Project’s financial records in accordance with UNDP regulations, 
including a Cash Receipt
and Disbursement Journal, Government Disbursement Ledger, UNDP Cash Advance 
Ledger, and
UNDP Direct Payment Ledger (if any);
  With necessary technical inputs and guidance from the Project Manager, prepare 
and update
proposed Project budget revisions for review by the Project Manager before 
submission to UNDP;
  Assist the Project Manager in meeting requirements for internal and external 
project audits;

  Assist the Project Manager in all activities relating to Project’s procurement 
and sub-contracting
procedures to ensure the procurement is made in an efficient, open, transparent 
and competitive
manner in accordance with UNDP policies. This includes, but is not limited to, 
preparation of request
for quotations, request for proposals, purchase orders, receiving and inspection 
reports, and
documents required by UNDP Local Contract Committee;
  Administer Project’s equipment and other facilities including maintaining a 
Non-expandable Property
Ledger as per UNDP guidelines;
  Perform other duties as may be required by the Project.

Required Qualifications:

  University graduate with background related to accounting and administrative 
support;
  Specific experience in accounting and budget administration with minimum of 
three years of practical
work experience;
  Experience and/or familiarity with UNDP financial rules and regulation and 
project financial
management practice is preferable;
  Computer literacy, and in particular, knowledge of Microsoft Office software;
  English language skills (for preparation of financial reports);
  Full time availability for project duties.


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