[governance-vn] UNDP Jobs: A Project Accountant HCMC

[Vern Weitzel]

A Project Accountant
Publish Date: 18-Jun-2008

The Project “Support to Public Administration Reform in Ho Chi Minh City” aims 
at building the capacity of the Ho Chi Minh City local authority and its partner 
in urban development planning and management so that they are able to achieve 
equitable and inclusive socio-economic growth and environmentally sustainable 
development.

These positions have been created to support Ho Chi Minh People’s Committee in 
project planning, implementation and management, quality assurance, 
coordination, monitoring and evaluation, policy dialogue and advocacy as further 
described in the Terms of Reference .
attached are the Terms of Reference for the assignment.

All interested Vietnamese candidates are invited to submit an application 
letter, updated resume in Vietnamese and English, copies of relevant academic 
degree(s) and 02 photos size 4x6, indicating clearly “Application for Project 
Accountant”, to the address below.

Contact

Mr. Trinh Sy Chan
Public Administration Reform Unit, Department of Home Affairs, Ho Chi Minh City
86 Le Thanh Ton
Ben Nghe Ward, District Number 1
Ho Chi Minh City

Phone: (08) 8 233 881
Email: chants at tphcm.gov.vn
Deadline for submissions: Monday 05:00 PM | 07-Jul-2008


Terms of Reference
Project Accountant
Contract: One-year contract with possible extensions up to four years, based on 
performance


  Background
UNDP supported HCMC People’s Committee in the  formulation of a  project named 
“Support
to PAR in HCM” whose overall objective is to build the capacity of the HCMC 
authorities and
its partners in urban development planning and management so that they are able 
to achieve
equitable and inclusive socio-economic growth and environmentally sustainable 
development.
The detail project outline (DPO) was approved by the Prime Minister on March 20, 
2008 to be
implemented from 2008 to end of 2011. The DPO is available on UNDP web-site.
The project represents a new approach to attain the defined outcome targets. 
While it is fully
integrated into targets defined in the national PAR Master Plan, the project 
moves away from
traditional public administration reform approach to focus on Urban Management 
Issues with
new urban governance perspectives. The Project Annual Work Plan – AWP (for 2008) 
was inked
on 24th April, 2008.
Specifically, the project focuses on four areas as follows:
1. Support the development of a new Urban Governance Model for more effective urban
development planning  and management of HCMC with active participation of all
stakeholder groups in order to achieve better socio-economic and sustainable 
growth.
2. Develop and pilot a framework for public private partnership for public 
services and
infrastructure provision.
3. Develop a more efficient city wide Management Information System/Geography
Information and marketing systems to provide more and better information to
investors, businessmen and the general public.
4. Enhance performance efficiency of the civil service with focus on expanding and
replicating the performance management system

Tasks and specific Duties
Overall, the Project Accountant is mainly responsible for smooth project 
accounting and
additional administrative support work, in line with the approved project 
document, policies and
Project: Support to Public Administration Reform in Ho Chi Minh City (SPAR
HCMC) , UNDP project no. 00047036
Position: Project Accountant
Status: Full time
Duty Station: Ho Chi Minh City
Duration: Mid 2008 to end 2011
procedures for UNDP-supported nationally executed projects. In discharging these
responsibilities, the Project Accountant is encouraged to work closely and 
consult with the
concerned UNDP staff, especially the Finance Section and of the Service Centre. 
Specifically,
the project accountant will undertake the following duties:
1.  Assist the NPM in administration of project funds. This includes opening a 
project bank
account; prepare quarterly documents for review by the NPM before submission to
UNDP for the latter to endorse quarterly advance request and deposit money to the
account, and administration of advanced funds in line with UNDP rules and 
regulations.
2. Prepare reports on project expenditures for NPM’s review including Government
Disbursement Report (GDR) (both in hard copy and electronically in line with UNDP
procedures); the quarterly Reconciliation of Outstanding Advance /status of 
funds (ROA)
3. Keep project’s books as per UNDP regulations including Cash Receipt and 
Disbursement
Journal, Government Disbursement Ledger, UNDP Cash Advance Ledger, and UNDP
Direct Payment Ledger (if any).
4. With necessary technical inputs and guidance from the NPM, prepare and update
proposed project budget revisions for review by the NPM before submission to 
UNDP as
inputs for the later to complete project budget revisions (two kinds: mandatory and
regular)
5. Assist the NPM in meeting requirements for internal and external project 
audits.
6. Assist the NPM in all activities relating to project procurement and 
sub-contracting
procedures to ensure the procurement is made in an efficient, open, transparent and
competitive manner as specified in NEX Manual. This includes but not limits to
preparation of request for quotation, request for proposal, purchase order, 
receiving and
inspection report, and documents required by UNDP Local Contract Committee
7. Administer project equipment and other facilities including maintaining 
Non-expandable
Property Ledger as per NEX guidelines.
8. The Project Accountant will carry other duties as may be required by the NPM 
for the
successful conclusion of the Project.

Qualifications:
1. University degree in accountant or in finance
2. Experience in project accounting and budget administration with minimum of 
five-
year practical work,
3. Experience and/or familiarity with UNDP financial rules and regulation and 
project
financial management practice is an asset
4. Computer literacy, especially with Microsoft Office is an obligation
5. Be able to use English in work (for making financial report)
6. Full time availability for project duties
7. Hardworking, carefulness and team building work spirit



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