[health-vn] The Netherlands Red Cross is looking for an Administration Officer (part-time) per direct

[Vern Weitzel]

-------- Original Message --------
Subject: 	The Netherlands Red Cross is looking for an Administration
Officer (part-time) per direct
Date: 	Tue, 16 Mar 2010 12:36:10 -0800
From: 	adminnlrc <admin at nlrc.org.vn>

Please kindly post our advertisement for an Admin Officer to your
website and mailing list.
Thank you for your support

Sincerely,

Netherlands Red Cross in Vietnam

-- 


PART TIME ADMINISTRATION OFFICER IN HANOI

For 3 ½ Months

Job description




Purpose and duration

To take care of  the administrative tasks relating to office management and the 
projects, in order to support the Netherlands Red Cross in Vietnam to 
effectively carry out its programme, including support to Vietnam Red Cross and 
alignment with donor requirements.

The Administration Officer will be assigned to the Office of the Netherlands Red 
Cross in Hanoi on a full time basis. In this capacity his/her specific duties 
and responsibilities include:


OFFICE ADMINISTRATION

Contribute to a smooth running office, by taking care of:
•	Purchase office supply and stock keeping;
•	Procure office equipment, and update fixed asset register accordingly;
•	Arrange for accounts for mobile phones, landline phones and e-mail.
•	Contact service companies whenever a problem with equipment or communication 
means (internet, email, phone) occurs.
•	Translate, or arrange translation of relevant documents and correspondence (from
•	Every 3 months, go to DIPSERCO and Tax Department for payment (or receipt of 
invoice) of social insurances and tax payment.
•	Receive, send and distribute mail;
•	Logistical arrangement for fieldvisits of the Delegate and Project Officers 
(reservation for air, train or vehicle transport, hotel booking, visa arrangements)

PROJECT ADMINISTRATION

Assist NLRC project staff in administrative duties regarding the ongoing and 
finalized projects in the NLRC office, including:
•	Filing project documents;
•	Translate, or arrange translation of relevant documents and correspondence 
(from Vietnamese into English and vice versa);
•	Follow-up with VNRC to collect and file documents related to source of 
verification of the projects.


FINANCIAL ADMINISTRATION

Assist the Financial Officer in:
•	Take care of regular cash payments;
•	Take care of handing out WA and make sure clearance is done on time.
•	Weekly reconcile the petty cash;
•	Translate invoices into English;
•	Carry out bankrelated matters (payments, collecting cash etc.)




GENERAL

The Administration Officer will report to and is supervised by the NLRC 
Representative in Vietnam.

Besides, the Project Officer has the following general tasks:
•	To represent the NLRC Project Office, and ensure effective working 
relationships with VNRC;
•	To liaise closely with the International Federation and other National 
Societies of the Red Cross represented in Hanoi on office matters.
•	Any other duty related to the work as and when requested by the NLRC.

KEY REQUIREMENTS


Working Experience	Experience in working for  international organizations is a pre.

Language	Fluency in English, both orally and in writing.

Skills and qualities 	Interest in working for a humanitarian organization;

Initiator: generating and implementing new ideas and initiatives to make the 
office run more efficiently;

Dynamic and ability to work independently;

Accurate and organized;

Supportive attitude;

Basic accounting skills;

Good communication skills;

Self-supporting in computers (MS Windows).


Application
Please sent your CV to the Netherlands Red Cross team by e-mail to 
admin at nlrc.org.vn a.s.a.p.

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