[RSSInfoline] Update on the Advancement of the HR & Student Admin systems

[For general communication of Student Matters]

	For Distribution

	Dear All

	This is it! The last day before we close down Student21 and
launch the upgraded HR & Student Admin System.

	Just a reminder of what needs to happen today and over the
coming days...

	Processing Activities this Week
	While all transactions conducted in Student21 up until 5pm today
will be converted to the new system we need to ensure a few
processes/transactions are completed by this time...

*	Please ensure that all admissions letter production is completed
by 5pm today. If you intend to make or decline an offer for an applicant
prior to next week you need to have generated the letter after inserting
the Program Action in Student21. As we are moving to the new
Communication Generation tool in the Advanced System partially completed
transactions will not be able to be converted.  Once the new system is
up and running all admissions communications will be generated by the
new CommGen tool
*	Please ensure that you have completed any updates to Potential
Graduand records by 12pm today. This will allow reports to be run for
the next stage of Graduation processing prior to 5pm
*	The last refresh of Study at ANU course and program information
will occur tonight.  Study at ANU will not be refreshed again until after
the upgraded system is live
*	Any reports you think you might need for work on Friday or
Monday please run by 5pm today

	Please be logged out of ESPHR and Student21 by 5pm today.

	ESPHR & Student21 System Shut Down
	For us to successfully convert across from ESPHR and Student21
to the new HR and Student Administration System both applications, as
well as ISIS and HORUS, will be taken offline after 5pm today.  All of
the applications will be available for view only on Friday 26 (from
approximately 11am) and Monday 29 September to help with enquiries but
no transactions will be able to be undertaken during this time.

	Go Live Day
	On Tuesday 30 September the upgraded System, as well as ISIS and
HORUS will be available from 9am! You will receive an email notifying
you of the URL address to log into. The URL address will also be posted
on the DR&SS website. ISIS and HORUS will be available from the existing
URL addresses ISIS.anu.edu.au and HORUS.anu.edu.au

	Post Go Live Support
	SBS will be endeavouring to provide system support to all staff
and students that use the administrative system and ISIS. The normal
means of requesting support continue to be available though the SBS Help
Desk on  Ext: 55467, or email SBS.Help at anu.edu.au, or logging a request
through the DOI Help Desk at https://doihelpdesk.anu.edu.au, however,
the SBS team will also be conducting the following:

*	An SBS staff member will be visiting each of the Colleges during
the first and second week of Go Live to assist College staff with
logging in, updating their settings and to answer any queries.  Below is
the roster for each day from Tuesday 30 September until Friday 3
October. They will be available to assist in with staff in your College
Offices as well as your Schools and Departments.

College	9.30am-10.30am	10.30am-11.30am	
CAP	Jason McIntyre	Jason McIntyre	
CASS	Jonathan Peters		
CBE		Jonathan Peters	
CECS	Libbie Dinn		
COL		Libbie Dinn	
Both COS	Andrew Fitzpatrick	Andrew Fitzpatrick	

*	Please take advantage of their time! If you and your staff can
coordinate questions or requests for assistance when these staff members
are in your area it will allow SBS Help Desk to better manage the
queries that will be forthcoming from our students
*	As well as these College visits, Drop-in Sessions will be held
in the second week of Go Live to give users a chance for more dedicated
assistance with the new system.  These sessions are scheduled and you
need to register for them through the Training application as you would
for any training sessions.  The first two Drop-in Sessions are scheduled
for 8 and 10 October
*	New Short Guides have been developed to assist staff in becoming
familiar with particular aspects of the system. Each of the guides are
designed to assist you through a particular business process/activity.
These guides are available through the DOI Helpdesk. Once you have
logged in using your ID and HORUS password you can find these guides
under 'Find a Solution' and searching on the Topic 'Student Admin
System'  and Sub Topic 'Training'

	Once the new system is operational SBS will be moving back to
our regular schedule of training sessions commencing 15 October.

	These steps are designed to ensure that we have a successful Go
Live so please distribute widely within your College.

	If you have any questions about the above please don't hesitate
to contact me.

	Regards, Mark

Mark Erickson
Deputy Registrar
Student Administration and
Student Business Systems
Registrar and Student Services
Pauline Griffin Building, Bldg No. 11
The Australian National University
CANBERRA   ACT   0200   AUSTRALIA

P: +61 2 6125 0438
F: +61 2 6125 8421
W: www.anu.edu.au
> ANU CRICOS # 00120C
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