[RSSInfoline] RSS Infoline Update

Fri Apr 8 11:01:33 EST 2011

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RSS Infoline 08 April 2011 

Welcome to the latest update from RSS Infoline, an accompaniment to the

Student Administrator Practitioners Guide
<http://www.anu.edu.au/sas/sapg/index.php> . 

OPAR

	Enrolment and Student Status Codes

	There have been a number of students enrolled using the
incorrect student status code this year. Below is a table outlining the
most common codes. 

	Please do not use any other codes without checking with the Fees
office first. 

	All HECS-HELP and FEE-HELP students have their term activation
coded as upfront (i.e. 202 or 302); they will be deferred by the Fees
office as appropriate. 

	Using the correct student status code is important as it affects
the amount that the student is charged. 

Residency

Level of study

Student status code

Explanation

International

All levels

310 

The majority of International students

311

AusAid students only

Domestic

NAWD

301

301 = NAWD Domestic tuitions fee. Only exception are students in
Cross-Institutional programs

Cross-Institutional

202, 203 or 302

This is dependent upon their status at their home institution

UGRD

202 

Australian Citizens (Commonwealth Supported Place)

203

New Zealand Citizens and Australian Permanent Residents (Commonwealth
Supported Place)

PGRD

302

302 = Domestic Tuition Fee. Only exceptions are students who have gained
a Commonwealth Supported place and they are then coded the same as an
UGRD student.  

RSCH

330

Research training scheme

	Also, just a friendly reminder - The 'Application for Reduced
Study Load' forms need to be sent directly to Ellen Poels in the
International Student Services (ISS) Office, not up to me in OPAR.

	Ellen records these students' details in a spread sheet and if
there is any change to the program end date as a result of the student
being approved to underload, she contacts me with the relevant
information and I amend the ECoE accordingly. 

	All other forms (Request for Change to ECoE and Enrolment
Variations - where the student is not underloading, simply swapping/
adding courses) can continue to be sent directly to me. 

Admissions

	The DRSS Social Club needs new volunteers! 

	The Social Club is responsible for the end of year Division
Christmas party and other events such as the Taste of Harmony morning
tea. One of the main fundraisers they organise is the highly subsidised
chocolates and soft drinks that many of us enjoy to get us through the
work day.  If you can spare a half hour a week, sometimes more, mostly
less, please contact Julie-Ann Snudden (Julie-Ann.Snudden at anu.edu.au). 

EXAms, Graduations, Prizes & timetabling 

	HDR Approvals need to be with us by end of May to guarantee a
place at Grads.

	Potential Graduands are currently being assessed for July 2011
Graduations. Eligible students will receive invitations to their
University email accounts from the 17th May, and will be required to
respond to their invitation by the 17th June if they wish to have a
degree conferred in July.

	Any Graduation queries from staff or students should be directed
to graduation.officer at anu.edu.au

	The 2010 Chancellor's Letters of Commendation coursework letters
- both undergraduate and postgraduate - were sent out electronically on
Wednesday 6 April. In total there were 1306 letters.

Course Registry - SBS 

Requirement

Description

Modification Title:

Amendment of Academic Organisation Logic on Academic Program Report

Navigation:

Set Up SACR, Foundation Tables, Academic Structure, Reports, Academic
Program Report

What was changed?

The academic organisation logic was corrected. The logic was changed to
use the tree node.

What is the impact?

The output now contains all data within an Academic Organisation tree
node when an Academic Organisation is selected.

Requirement

Description

Modification Title:

Record Academic Organisation on an Academic Sub-Plan.

Navigation:

Set Up SACR, Foundation Tables, Academic Structure, Academic SubPlan
Table

What was changed?

The new tab "Academic Sub-Plan Owner" was added to the Academic Sub-Plan
Table to allow the recording of an Academic Organisation.

What is the impact?

Will be able to record the Academic Organisation of Majors and Minors.

SBS

	    Student Admin System Training Schedule April - June 2011

	1.	All new users must lodge an access form and attend an
Overview Course.  The form, a Training Schedule and Course Outlines can
be found at http://www.anu.edu.au/sas/student_21.
	2.	Should you wish to book a place on a Student Admin
System training course, please log onto HORUS at 
https://horus.anu.edu.au <https://horus.anu.edu.au/>  and go to the
Training Menu and select the Training Catalogue.  You can search for a
particular course using the SA reference number beside the course name.
i.e. SA002 to search for the Overview Course, alternatively you can
email the following details to S21Train at anu.edu.au:

		Name of participant(s)
		Staff ID number(s) of participant(s)
		Contact Phone and/or email of participant(s)
		Area of the University that the participant(s) works in
		Job role of the participant(s)
		Course(s) required

	You will be contacted with confirmation of your request.

	1.	If you require training in an aspect of Student Admin
System not listed on the training schedule or have any questions, please
contact the SBS Helpdesk (X55467). 

Student Admin System Courses on Offer

SA002 Overview

11/04/2011(9:30 AM - 12:30 PM)

03/05/2011(9:30 AM - 12:30 PM) 

24/05/2011(9:30 AM - 12:30 PM) 

14/06/2011(9:30 AM - 12:30 PM) 

SA024 Drop In Session

19/04/2011(9:30 AM - 12:30 PM)

16/05/2011(9:30 AM - 12:30 PM)

28/06/2011(9:30 AM - 12:30 PM)

SA019 Colleges - Results Processing

03/05/2011 (2:00PM - 5:00PM)

SA051 Study@ Content Management

14/06/2011 (2:00PM - 5:00PM)

SA052 Colleges - Class Scheduling 

28/06/2011 (2:00PM - 4:00PM)

	Please note that dates and times are subject to change without
notice.  Participants registered on courses will be advised of changes.
	Finish time is dependant on class size, often courses will
finish early.

DIVISION OF REGISTRAR AND STUDENT SERVICES 

STUDENT ADMINISTRATION SERVICES 
PAULINE GRIFFIN BUILDING 11 
THE AUSTRALIAN NATIONAL UNIVERSITY
ACTON ACT 0200 AUSTRALIA

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