[ANU Pacific.Institute] Opportunity: Request for Quotation 'Value Chain assessment, synthesis report and project outline - Integration of gender equality and women’s empowerment into climate resilience planning and programming in Pacific Countries'
Mitiana Arbon
mitiana.arbon at anu.edu.au
Tue Nov 5 12:19:35 AEDT 2019
[cid:a0e82c10-953f-4cea-ad3b-0ff28a052eef]
Value Chain assessment, synthesis report and project outline - Integration of gender equality and women’s empowerment into climate resilience planning and programming in Pacific Countries
REQUEST FOR QUOTATION
Date: 31 October
Re: Consultant/s – Value Chain assessment, synthesis report and project outline - Integration of gender equality and women’s empowerment into climate resilience planning and programming in Pacific Countries
Pacific Community Land Resources Division would like to invite interested individuals to submit a quotation for Synthesis report and project outline - Integration of gender equality and women’s empowerment into climate resilience planning and programming in Pacific Countries.
1. All interested individuals are to submit quotation using submission form Part A (Technical Proposal Submission) & submission form Part B (Financial Proposal submission) and should be emailed to Karenm at spc.int<mailto:Karenm at spc.int> by 5.00pm 15 November 2019.
2. SPC reserves the right to accept or reject any quotations without thereby incurring any liability to the vendor submitting the quotation. All prices should be inclusive of all costs and statutory obligations.
3. All prices quoted shall be in Fijian dollars and be inclusive of all costs related to the delivery of the consultancy services to SPC and any applicable taxes.
4. The validity of quotation shall be for 120 days from the deadline for submission. There shall be no change to the quotation after it has been approved.
5. Any requests for clarification or additional information shall be directed to karenm at spc.int<mailto:karenm at spc.int>
This letter shall not be construed in any way as an offer to contract or obligation for SPC to procure from your organisation.
ANNEX I
TERMS OF REFERENCE
Project Title: Synthesis report and project outline - Integration of gender equality and women’s empowerment into climate resilience planning and programming in Pacific Countries
Project Description
This consultancy contributes towards the project Integration of gender equality and women’s empowerment into climate resilience planning and programming in Pacific Countries being undertaken by the Pacific Community in partnership with the Food and Agriculture Organisation (FAO). The project will undertake a complete a comprehensive assessment and identification of entry points for integrating gender equality and women’s empowerment into climate resilience programming in the agriculture sector in selected Pacific countries, using available and proven good practices and approaches. The project will also identify concrete priorities for public investments and resources under climate finance instruments design a preliminary regional programme proposal.
Activities to be undertaken by the broader project include:
1. Rapid assessment of the policy and institutional environment, building on recently concluded country gender assessments by SPC’s Social Development Programme in Vanuatu, Tonga, Solomon Islands, Fiji and Samoa, Kiribati, Marshall Islands and Nauru to identify main challenges and needs particularly those related integration of gender in climate and agriculture policies in the Pacific. Analysis will focus on role of public investment and subsequent potential use of multilateral climate finance mechanisms.
2. Based on secondary sources undertake climate-and gender-sensitive assessments of selected agri-food value chains, preferably in both the fisheries and crop agricultural sectors and with some relevance across the region that have the potential to be affected by climate change risks or that have a mitigation / prevention potential, including options for diversification, market development and unlocking the potential of underutilized food crops for climate-resilience and nutrition and provide an overview of the value chain/sub-sector from a gender perspective..
The assessments will identify constraints related to the enabling environment as well as entry points to foster the adoption and uptake of gender-responsive climate-resilient agriculture practices and technologies suited to the broader agriculture sectors of Pacific countries. They will build on the existing comprehensive research activities carried out by the Pacific community to date, including on the resilience of the agriculture, fisheries and forestry sectors of Pacific countries in the face of climate change.
The analysis will be complemented and enriched by 2 specific value chain assessments.
3. A synthesis report that summarizes experiences and outputs from the above activities and includes a provide the basis of a larger Pacific work programme on gender and climate change in agriculture and value chains, including actionable and scalable recommendations for policy and programming options for the transition to inclusive, climate-resilient and economically viable production systems in the Pacific. The synthesis report will include:
a. Summary of rapid assessment in 1
b. Summary of the value chain assessment
c. Recommendations
d. Concept paper with key regional actions -This will include a preliminary project proposal for potential funding by large climate finding mechanisms.
A. Scope of Work
The Consultancy will cover the following
• In consultation with the Pacific Community prioritize value chain analysis to be reviewed which are regional /multi country in applicability, have the potential to be affected by climate change risks or that have a mitigation / prevention potential, including options for diversification, market development and unlocking the potential of underutilized food crops for climate-resilience and nutrition.
• Identify and examine constraints and opportunities within the selected value chains, in relation to gender and potential climate related impacts, and recommend interventions to overcome constraints and make use of opportunities to foster the adoption and uptake of gender-responsive climate-resilient agriculture practices and technologies
• Summarize outputs from the Rapid assessment of the policy and institutional environment, the value chain review and specific value chain analyses into a synthesis report that provides the basis of a larger Pacific work programme on gender and climate change in agriculture and value chains, including actionable and scalable recommendations for policy and programming options for the transition to inclusive, climate-resilient and economically viable production systems in the Pacific.. The synthesis report will include:
o Summary of rapid assessment in 1
o Summary of the value chain assessment
o Recommendations
• Development of a concept paper with key regional actions -This will include a preliminary project proposal for potential funding by large climate finding mechanisms.
B. Expected result
The Consultant is expected to produce the following:
1. A value chain review based on secondary sources undertake climate-and gender-sensitive assessments of 2 selected agri-food value chains, preferably in both the fisheries and crop agricultural sectors and with some relevance across the region that have the potential to be affected by climate change risks or that have a mitigation / prevention potential, including options for diversification, market development and unlocking the potential of underutilized food crops for climate-resilience and nutrition and provide an overview of the value chain/sub-sector from a gender perspective..
The assessments will identify constraints related to the enabling environment as well as entry points to foster the adoption and uptake of gender-responsive climate-resilient agriculture practices and technologies suited to the broader agriculture sectors of Pacific countries. They will build on the existing comprehensive research activities carried out by the Pacific community to date, including on the resilience of the agriculture, fisheries and forestry sectors of Pacific countries in the face of climate change.
2. A synthesis report of summarise the results and draw recommendations for entry points for gender mainstreaming within agriculture and climate resilience programming including:
• The Rapid assessment of the policy and institutional environment undertaken by SPC of relevant agriculture, forestry, fisheries, climate change and social welfare policies to determine the extent to which gender has been incorporated within relevant policy documents, plan and legislation.
• The value chain review based on secondary sources undertaken by the consultant;
• The value chain analysis of two relevant value chains (tentatively pandanus in RMI and freshwater mussels in Fiji) undertaken by SPC to determine the extent to which the value chain is socially inclusive. This will examine the extent to which women and men participate and control different steps in the value chain, and document current barriers and opportunities to strengthen women's engagement and gender equality within the value chain.
• Facilitate an internal SPC workshop to discuss the findings and prioritise promising interventions for a project proposal to integrate gender equality and women’s empowerment into climate resilience planning and programming in their agriculture sectors
3. Based on the analysis and the participatory workshop, prepare a generic project proposal document that includes:
-Problem analysis
A summary of the underlying problem and barriers that women in particular face in accessing equal opportunities within agricultural value chains and in strengthening climate resilience
-Stakeholder analysis
A summary of the existing actors working in this area and opportunities to build on existing work through partnerships
-Best practices and lessons
A summary of the existing programmes and interventions, best practices and key lessons over the past 5-10 years.
-Key opportunities and entry points for strengthening women's engagement and leadership within agriculture in the Pacific - including within the public sector (national and regional policy and decision making processes, extension and research services), the private sector (agribusinesses and supporting enterprises and institutional structures) and NGOs (sub-national and community based programmes).
-Priority interventions
Recommendations for priority interventions for accelerating progress to women's economic empowerment and gender equality within agricultural value chains and the sector more broadly.
-Theory of Change
Outlining how activities/interventions are understood to produce results that will contribute to achieving the final intended impacts
4. Duration of the Work
The duration of the work is 37 days to be taken within 5 months
Target date for commencement of work is 30 November 2019 ending 15 April 2020
Maximum value of the contract is 17,000Euro
5.. Duty Station
The consultant’s duty station will their home city
6. Qualifications of the Successful Contractor
• Degree in agriculture, gender, economics or related field
• Experience with gendered value chain analysis
• Experience with assessing climate impact on value chains
• Have a minimum of 5 years experience in relevant sector in the Pacific Islands
• Excellent analysis and report writing skills
7. Evaluation Criteria
Criteria
Weight/%
Degree in agriculture, gender, economics or related field
20%
Experience with gendered value chain analysis
25%
Experience with assessing climate impact on value chains
20%
Have a minimum of 10 years experience in relevant sector in the Pacific Islands
15%
Excellent analysis and report writing skills
20%
ANNEX II
Technical Proposal Submission Form (Form A) Synthesis report and project outline - Integration of gender equality and women’s empowerment into climate resilience planning and programming in Pacific Countries
Project Description
PART A – Background
CRITERIA
RESPONSE BY BIDDER
Name:
Physical Address:
Postal Address:
Telephone Contact:
Email:
Two contacts of referees /references. Attach additional details if applicable.
PART B – Qualifications (please provide your CV)
CRITERIA
RESPONSE BY BIDDER
Tertiary qualifications
Post graduate studies in the relevant field
Membership of relevant professional body (if applicable)
PART C – Knowledge / Experience
CRITERIA
RESPONSE BY BIDDER
Degree in agriculture, gender, economics or related field
Experience with gendered value chain analysis
Experience with assessing climate impact on value chains
Have a minimum of 10 years experience in relevant sector in the Pacific Islands
Excellent analysis and report writing skills.
Please also submit a recent example of your written work.
ANNEX II
Financial Proposal Submission Form (Form B)
Climate and Gender Sensitive Assessments of 2 agri-food value chains in the Pacific
Part A: Declaration
1. The undersigned consultant propose and agrees if this proposal is accepted, to enter into an agreement with SPC, to commence and to complete all the work specified or indicated in the contract documents.
2. In submitting this proposal, consultant represents that; he/she has examined all the RFQ documents to provide procurement services to CIDP Programme
3. Contractors agree to complete the services for the following price (VIP) :
Particulars
Amount (FJD)
Fees (daily rate or per month)
Travel related costs (if any)
Costs stipulated in country of Consultancy
Any other costs
Total financial offer (inclusive of all taxes)
____________________________________ _______________________
Print name and sign Date
Title_____________________
ANNEX III
SPC GENERAL CONDITIONS OF CONTRACT FOR PROFESSIONAL SERVICES
1. LEGAL STATUS
The Contractor shall be considered as having the legal status of an independent contractor vis-à-vis SPC. The Contractor's personnel and sub-contractors shall not be considered in any respect as being the employees or agents of SPC.
2. SOURCE OF INSTRUCTIONS
The Contractor shall neither seek nor accept instructions from any authority external to SPC in connection with the performance of its services under this Contract. The Contractor shall refrain from any action which may adversely affect SPC and shall fulfil its commitments with the fullest regard to the interests of SPC.
3. CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEES
The Contractor shall be responsible for the professional and technical competence of its employees and will select, for work under this Contract, reliable individuals who will perform effectively in the implementation of this Contract, respect the local customs, and conform to a high standard of moral and ethical conduct.
The Contractor shall not discriminate against any Staff of SPC, their employee, traveler, independent professional or any other person because of race, medical condition, religious creed, ancestry, national origin, age, sex or handicap..
4. SPECIFIED PERSONNEL
The Service Provider must ensure that the Specified Personnel perform the Services in accordance with this Contract. SPC may, at its absolute discretion, require the Service Provider to remove any Personnel (including Specified Personnel) from work in respect of this Contract, or from undertaking the Services or any part of the Services. If it does so, or if Specified Personnel are unable or unwilling to perform the Services, the Service Provider shall provide replacement Personnel (acceptable to the Customer) of suitable ability and qualifications at no additional cost and at the earliest opportunity.
5. ASSIGNMENT
The Contractor shall not assign, transfer, pledge or make other disposition of this Contract or any part thereof, or any of the Contractor's rights, claims or obligations under this Contract except with the prior written consent of SPC.
6. SUB-CONTRACTING
In the event the Contractor requires the services of sub-contractors, the Contractor shall obtain the prior written approval and clearance of SPC for all sub-contractors. The approval of SPC of a sub-contractor shall not relieve the Contractor of any of its obligations under this Contract. The terms of any sub-contract shall be subject to and conform with the provisions of this Contract.
7. OFFICIALS NOT TO BENEFIT
The Contractor warrants that no official of SPC has received or will be offered by the Contractor any direct or indirect benefit arising from this Contract or the award thereof. The Contractor agrees that breach of this provision is a breach of an essential term of this Contract.
8. INDEMNIFICATION
The Contractor shall indemnify, hold and save harmless, and defend, at its own expense, SPC, its officials, agents, servants and employees from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses, arising out of acts or omissions of the Contractor, or the Contractor's employees, officers, agents or sub-contractors, in the performance of this Contract. This provision shall extend, inter alia, to claims and liability in the nature of workmen's compensation, products liability and liability arising out of the use of patented inventions or devices, copyrighted material or other intellectual property by the Contractor, its employees, officers, agents, servants or sub-contractors. The obligations under this Article do not lapse upon termination of this Contract.
9. INSURANCE AND LIABILITIES TO THIRD PARTIES
9.1 The Contractor shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this Contract.
9.2 The Contractor shall provide and thereafter maintain all appropriate workmen's compensation insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Contract.
9.3 The Contractor shall also provide and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in connection with the provision of services under this
Contract or the operation of any vehicles, boats, airplanes or other equipment owned or leased by the Contractor or its agents, servants, employees or sub-contractors performing work or services in connection with this Contract.
9.4 The Contractor shall, upon request, provide SPC with satisfactory evidence of insurance cover as required under this Article.
10. ENCUMBRANCES/LIENS
The Contractor shall not cause or permit any lien, attachment or other encumbrance by any person to be placed on file or to remain on file in any public office or on file with SPC against any monies due or to become due for any work done or materials furnished under this Contract, or by reason of any other claim or demand against the Contractor.
11. TITLE TO EQUIPMENT
Title to any equipment and supplies that may be furnished by SPC shall rest with SPC and any such equipment shall be returned to SPC at the conclusion of this Contract or when no longer needed by the Contractor. Such equipment, when returned to SPC, shall be in the same condition as when delivered to the Contractor, subject to normal wear and tear. The Contractor shall be liable to compensate SPC for equipment determined to be damaged or degraded beyond normal wear and tear.
12. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS
SPC shall be entitled to all intellectual property and other proprietary rights including but not limited to patents, copyrights, and trademarks, with regard to products, or documents and other materials which bear a direct relation to or are produced or prepared or collected in consequence of or in the course of the execution of this Contract. At SPC's request, the Contractor shall take all necessary steps, execute all necessary documents and generally assist in securing such proprietary rights and transferring them to SPC in compliance with the requirements of the applicable law.
13. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF SPC
The Contractor shall not advertise or otherwise make public the fact that it is a Contractor with SPC, nor shall the Contractor, in any manner whatsoever use the name, emblem or official seal of SPC, or any abbreviation of the name of SPC in connection with its business or otherwise..
14. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION
14..1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Contractor under this Contract shall be the property of SPC, shall be treated as confidential and shall be delivered only to SPC authorised officials on completion of work under this Contract.
14..2 The Contractor may not communicate at any time to any other person, Government or authority external to SPC, any information known to it by reason of its association with SPC which has not been made public except with the authorisation of SPC; nor shall the Contractor at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract.
15. FORCE MAJEURE AND OTHER CHANGES IN CONDITIONS
15..1 Force majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.
15..2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Contractor shall give notice and full particulars in writing to SPC, of such occurrence or change if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Contractor shall also notify SPC of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Contract. The notice shall include steps proposed by the Contractor to be taken, including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, SPC shall take such action as, in its sole discretion, it considers to be appropriate or necessary in the circumstances, including the granting to the Contractor of a reasonable extension of time in which to perform its obligations under this Contract.
15.3 If the Contractor is rendered permanently unable, wholly or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, SPC shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 16, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.
16. TERMINATION
16.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days’ notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 17 "Settlement of Disputes" below shall not be deemed a termination of this Contract.
16.2 SPC reserves the right to terminate without cause this Contract at any time upon 15 days prior written notice to the Contractor, in which case SPC shall reimburse the Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of termination.
16.3 In the event of any termination by SPC under this Article, no payment shall be due from SPC to the Contractor except for work and services satisfactorily performed in conformity with the express terms of this Contract. The Contractor shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimise losses and further expenditure.
16.4 Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the Contractor make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Contractor, SPC may, without prejudice to any other right or remedy it may have, terminate this Contract forthwith. The Contractor shall immediately inform SPC of the occurrence of any of the above events.
17. SETTLEMENT OF DISPUTES
17.1. Amicable Settlement
The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Contract or the breach, termination or invalidity thereof. Where the parties wish to seek such an amicable settlement through conciliation shall take place in accordance with the Local Law, or according to such other procedure as may be agreed between the parties.
17.2. Arbitration
Unless any such dispute, controversy or claim between the Parties arising out of or relating to this Contract or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Article within sixty (60) days after receipt by one Party of the other Party's request for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to arbitration in accordance with the applicable local law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute.
18. PRIVILEGES AND IMMUNITIES
Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the privileges and immunities of SPC, including its subsidiary organs.
19. TAX EXEMPTION
19..1 Under the ‘Host Country Agreement’ with the Country hosting SPC Offices, SPC, being an International Organisation, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognise SPC’s exemption from such taxes, duties or charges, the Contractor shall immediately consult with SPC to determine a mutually acceptable procedure.
19..2 Accordingly, the Contractor authorises SPC to deduct from the Contractor's invoice any amount representing such taxes, duties or charges, unless the Contractor has consulted with SPC before the payment thereof and SPC has, in each instance, specifically authorised the Contractor to pay such taxes, duties or charges under protest. In that event, the Contractor shall provide SPC with written evidence that payment of such taxes, duties or charges has been made and appropriately authorised.
20. CHILD LABOUR
20..1 The Contractor represents and warrants that neither it, nor any of its suppliers is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development.
20..2 Any breach of this representation and warranty shall entitle SPC to terminate this Contract immediately upon notice to the Contractor, at no cost to SPC.
21. HUMAN RIGHTS
21..1 The Contractor recognises, respects and upholds the human rights of every individual, being a minimum those protected by the Universal Declaration of Human Rights. The Contractor will actively seek to ensure he is not complicit in human rights abuses committed by others.
21..2 The Contractor is committed to respecting, and acting in a manner which avoids infringing on, human rights. In this regard the Contractor acknowledges the Guiding Principles on Business and Human Rights: Implementing the United Nations ‘Protect Respect and Remedy ‘framework (2011).
21..3 To meet these commitments, the Contractor will not accept modern slavery, forced labour and human trafficking in his supply chain.
21..4 Any breach of this representation and warranty shall entitle SPC to terminate this Contract immediately upon notice to the Contractor, at no cost to SPC.
22.. OBSERVANCE OF THE LAW
The Contractor shall comply with all laws, ordinances, rules, and regulations bearing upon the performance of its obligations under the terms of this Contract.
23.. AUTHORITY TO MODIFY
No modification or change in this Contract, no waiver of any of its provisions or any additional contractual relationship of any kind with the Contractor shall be valid and enforceable against SPC unless provided by an amendment to this Contract signed by the authorised official of SPC.
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