[ANU Sailing Club] ANU Sailing Club AGM - Saturday 24 March 2012 at 6pm

[adam leavesley]

Ahoy there lacustrine sailors,
 
Do you want to have a bigger say on the furture direction of our club? What boats would you like to sail? What trips would you to do? What regattas would you like to race in?
 
Well here's your chance. 
 
The ANU Sailing Club AGM is scheduled for 6pm 24 March 2012 at the ANU Boat Shed, Alexandrina Drive, Yarralumla.
 
The 2011 committee will be dissolved and the 2012 committee elected. You can nominate for any role you are interested in and make things happen your way. Being on the committee also puts you in the best position to find about all the sailing opportunities and training subsidies that come up throughout the year.
 
Contact myself (leavesleya at yahoo.com) or the club Secretary (pandawelch at gmail.com) if you want to help keep ANU Sailing Club at the top of intervarsity sailing.
 
The sailing club committee consists of:
 
1. Commodore (nautical word for President)
2. Captain of boats (nautical word for Vice-President)
3. Secretary
4. Treasurer
5. Race Secretary
6. Assistant Secretary
7. Publicity Officer
8. Social Secretary
9. Clubhouse Officer
10. Powerboat Officer
11. Training Officer
 
When these position are filled the club may also install general committee members such as: Assistant Training Officer, Assistant Captain-of-Boats,Website Officer, Shed Rentals Officer, Windsurf Officer, Sharpie Captain and Catamaran Officer.
 
The official duties of each officer (from the Constitution) are listed below.
 
Good sailing,
 
Adam Leavesley
Commodore (2010-2011)
ANU Sailing Club
 
 
9.         DUTIES OF THE COMMODORE
 
            The Commodore shall inter alia:-
(a)        preside over the General and Committee Meetings of the Club and preserve order thereat so that the business may be conducted in accordance with standing orders;
 
(b)        sign all documents which require his/her signature as official head of the Club and sign all minutes of meetings of the Club after the same are duly confirmed;
 
(c)        convene or instruct the Secretary to convene all meetings of the Club or its Committee;
 
(d)           In association with the Captain of Boats organise racing and crews;
 
(e)           promote and effect the objects of the Club.
 

 
10.        DUTIES OF CAPTAIN OF BOATS
 
The Captain of Boats shall, inter alia:-
(a)        assist the Commodore in the execution of his duty and in the leadership of the Club and, on behalf of the Commodore, carry out any duties which are assigned to him from time to time;
 
(b)        act as Commodore in absence of that officer and execute his duties and functions on the occasion of his absence;
 
(c)        organise crews, recruit members, maintain discipline and be responsible for the training and coaching of novice sailors;
 
(d)        supervise the use of the Club's yachts and their equipment;
 
(e)        ensure that the Club equipment is in good running order and direct members to the maintenance thereof.
 
 
11.        DUTIES OF THE SECRETARY
 
The Secretary shall-
(a)        record and promptly deal with all correspondence and submit same to the Committee;
 
(b)        keep minutes of meetings of the Club and the Committee;
 
(c)        give all necessary notice of meetings;
 
(d)        Upon request, forward to the Executive Officer of the Union the following:
 
·                the minutes of the Annual General Meeting
·                the names of office bearers elected at that meeting
·                the Annual Reports adopted by that meeting
·                the statements of accounts adopted at that meeting
·                a copy of all current by-laws and regulations of the Club;
 
(e)        Forward to the Executive Officer of the Union application for the Annual Grant, or for any additional or special grant, as directed by the Committee or a General Meeting;
 
(f)         prepare an annual report for submission to the Annual General Meeting of the Club;
 
(g)        carry out such other duties as the Committee or General Meeting shall direct.
 
 
12.        DUTIES OF THE TREASURER
 
The Treasurer shall:-
(a)        keep a correct account of all monies received and expended;
 
(b)        under no consideration pay, lend or otherwise appropriate any of the funds of the Club to any person, purpose or cause whatsoever save when authorised by a General Meeting of the Club or the Committee;
 
(c)        receive all monies of behalf of the Club, and as soon as possible after receipt, deposit such monies to the credit of the Club's bank account; and have charge of the Statements of Accounts of the Club;
 
(d)        present to the Committee in each term a statement of the Club's finance and of the receipts and dispersments of the preceding term;
 
(e)        prepare and have presented at the Annual General Meeting a statement of Receipts and Expenditure, a Balance Sheet and a Financial Report for the preceding year, to a standard which may be specified by the Union, and ensure that all accounts are an accurate record kept to a standard acceptable to the Union.
 
 
13.        DUTIES OF THE RACE SECRETARY
 
The Race Secretary shall convene and preside over a Race Committee which shall:-
(a)        Prepare notifications of the Club's races and regattas;
 
(b)        Prepare sailing instructions for the Club's races and regattas;
 
(c)        Prepare courses for the Club's races and regattas;
 
(d)        Seek approval from relevant authorities to conduct races and regattas and co-ordinate with other sailing groups as necessary;
 
(e)         Conduct and supervise the clubs races and regattas.
 
(f)         To organise the club house to be open for all races.
 
 
 
14.        DUTIES OF THE ASSISTANT SECRETARY
 
(a)           To assist the Secretary and be responsible for the areas of publicity and membership.
 
 
 
15.        DUTIES OF THE PUBLICITY OFFICER
 
(a)           To promote the objectives of the club.
 
(b)           To maintain the website.
 
 
16.        DUTIES OF THE SOCIAL SECRETARY
 
The Social Secretary shall, inter alia:-
(a)        Devise and arrange the Club's social activities;
 
(b)        Organise the social program for Club races and regattas.
 
 
17.        DUTIES OF THE CLUBHOUSE OFFICER
 
The Clubhouse Officer shall, inter alia:-
(a)        Supervise the use of the boatshed and of the Club's tools;
 
(b)        Allocate boat storage space in the boatshed;
 
(c)        be responsible for the maintenance and tidiness of the boatshed;
 
 
18.        DUTIES OF THE POWER BOAT OFFICER
 
The Power Boat Officer shall, inter alia:-
(a)        Supervise the use of the Power boat and its' maintenance;
 
(b)        Co-ordinate the use of the Power boat with other University Clubs;
 
(c)        Instruct the rescue crews in the use of the Power boat;
 
(d)        liaise with relevant authorities on the general use of the Power boat on the lake;
 
 
19.        DUTIES OF THE TRAINING OFFICER
 
The Training Officers shall, inter alia:-
(a)        Conduct two (2) training courses, one early in the year and one late in the year, and other sessions when needed; and
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