[Sailingclub] sec: unclassified AGM

Fri Mar 5 17:23:23 EST 2004

AGM Agenda for the ANU Sailing Club

1.	Apologies 

2.	Minutes of Previous AGM held March 2003 

3.	Matters Arising from Previous AGM 

4.	Commodore's Report 

5.	Treasurer's Report 

6.	Election of New Committee

            New commodore to take the chair

    7.    Motions

Nominations for positions close Friday 13 March (e-mailed to Garrick)

*	    People who nominate in advance with no other nominations will be
elected unopposed, vacant positions can be nominated for at the AGM

Motions and discussion issues should be e-mailed to Garrick by Friday 13
March

*	    Only issues listed on the agenda will be dealt with on the night

Positions                Duty

Commodore        Chair meetings
                         Check that all events are will organised
                         Perform presentations at ANU regattas and functions

Treasurer            Maintain financial records of club
                        attend audit with ANUSRA

Captain of Boats    fix boats broken by members
                            buy new boats and sails 
                            Act for Commodore when not present
                            contribute to budget submission

Vice captain of boats        fix boats

Secretary        take minutes at meetings and then distribute
                        organise meetings

Vice Secretary    maintain members register
                        fill in for missing Secretary

Training Officer    run at least 2 training courses a year

Assist training officer    help run 2 training courses

Sailboard officer    run at least 1 sailboard course a year
                            maintain sailboards
                            buy new sailboarding equipment when authorised

Social Officer        Organise social events (parties, casual drinks,
weekends away) and BBQs

Assist Social Officer   help organise social events

Race Officer        run 1 regatta a years (either Easter or September)

Power Boat Officer    Maintain power boat officer

Club House Officer    Ask ANUSRA to maintain club
                                organise cleaning of club

Publicity                Promote the club

Webmaster            Master the clubs web page

General Members    Participate in committee meetings, assist other jobs as
desired, 

All committee members are entitled to a club key

Committee Positions

The attached file lists all the positions up for grabs and the current
occupant so that you can ask them what it is all about.

Grant Warner 

Captain of Boats for Secretary

-----Original Message-----
From: Garrick Larkin [mailto:u3299815 at anu.edu.au]
Sent: Wednesday, 3 March 2004 11:27
To: sailingclub at anu.edu.au
Subject: [Sailingclub] AGM

Hi all,

Annual General Meeting

The ANU Sailing Club 2004 AGM will be held at 1930 Wednesday 17th March.
>From 5pm the clubhouse will be open giving you the opportunity to go for a
sail in a supervised environment. This will be followed by a free BBQ and
the AGM.

The major task for the AGM is the election of the 2004 committee. With older
committee members graduating and moving on the club really needs new blood
on the committee.

If you are interested in nominating for a committee position contact me
(Garrick Larkin Club Secretary on u3299815 at anu.edu.au
<mailto:u3299815 at anu.edu.au>  , 0404 292 691).

Six Simple Steps to getting actively involved in the ANUSC (and meet a lot
of people and have a lot of fun)!

1)    Turn up to social events (eg Coast Trip to Tuross 27-28th March).
Trips like this are an excellent way to meet other club members. You can
swap details to organise to sail together or turn up to future events.

2)   Turn up to training courses to help out (tonight 1700-2000, this Sunday
7th March 1000-1800, next Monday and Wednesday 1700-2000). Even if you
aren't an experienced sailor you can still help out and you will meet a lot
of people.

3)    Turn up to regattas (eg Canberra Teams Championship Sat 13 March). In
sailing the most important requirement for a crew is weight so even if you
have never been on a boat before there are opportunities to get involved
with racing.

4)    Organise your own events. Organise your own events by inviting friends
and other club members to go sailing with you.

5)    Organise club events. If you want to organise anything from twilight
sailing, attending an interstate regatta or social Go Karting the committee
will support you. You decide what the club needs and help make it happen.

6)    Join the committee. Committee members are in the loop with what is
coming up, get a clubhouse key and priority for racing boats. 

Why you should get involved!

The club is currently offering what is probably the BEST SAILING DEAL IN
AUSTRALIA. For just $20 membership you get free unlimited unsupervised boat
use. If you are an experienced member you can even take the boats interstate
to regattas and if you are going away to race the club will even pay your
race entry! This is a FRACTION of the real cost of owning a boat as
evidenced by the fact that the CYC charges $35 per hour to hire a Laser and
they are a non-profit organisation just trying to cover costs.

The club cannot continue to offer such a good deal unless the club has a
large increase in volunteers. An increase in active members makes the club a
much better place with more sailing events and more social events therefore
attracting more members. Active members also help financially by allowing us
to run training courses (therefore raising more money ourselves), maintain
our equipment ourselves (saving our money for more important things), attend
more competitions (justifying more SRA funding) and do a better job of
financially and otherwise administering the club (therefore justifying to
the SRA that we are a worthy club for their funding).

With nearly 150 members in 2004 the club had our largest membership in many
years making us around the 3rd biggest ANU sporting club. However many
members are inactive and in 2005 the club needs more active members than
ever before. Unless the club gets more active members to help run the club
in 2004 we will not be able to continue to provide the same deal in 2005.
The club is quickly heading for the same style of system that other
university sailing clubs use. That is you pay whenever you use the boats and
the boats are only available on weekends when somebody is there to
supervise.

After Sailing Drinks

After the sailing course session tonight (Wednesday) at around 8pm there
will be after sailing drinks at the Canberra Yacht Club. This is an
excellent opportunity for YOU to meet the clubs new members. This will
provide the opportunity for you to get to know other members of the club so
that you can organise to sail together or even line up crews for regattas.

Although the Lasers and Tasars will be used for the course the opportunity
is there to turn up early and take a Windsurfer, Sharpie or the Yacht out
for a sail. 

Turn up to the clubhouse before 8pm or meet us at the CYC.

If you have any questions ring Todd 0401 016 243 or Garrick 0404 292 691.

Renewing Membership

You can renew your ANUSC membership at the SRA during business hours or at
club events.

Email List Removals

To remove yourself from the ANUSC email list got to this webpage and follow
the instructions. http://mailman.anu.edu.au/mailman/listinfo/sailingclub
<http://mailman.anu.edu.au/mailman/listinfo/sailingclub> 

cheers

Garrick Larkin

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